>>> Tammy Doran wrote:
> I'd like to print class lists with student name, DOB, parents names &
> addresses, sorted by Grade/Teacher, but cannot find the report in Infinite
> Campus any more. Is it still available, & if so, where?
There is currently a report in:
AdHoc->DataExport->Secretary
called "Primary Guardian List" which does most of this
Here's something we really need to get our brains wrapped around, so take some time with this when you can have a quite moment. I'm also going to post this in the Moodle so any of us can return to it and ponder it at a later time.
Unlike the "old fashioned" flat record databases, doing a report like this is not as simple as just saying "print column G, H, and M". Other people in the student info system are no longer pieces of data describing a student. They are independent people all on their own. The new SIS reflects a student's relationships with other people in much the same way they exist in th real world ... as a *web* of connections, and not simply a straight line. There are HUGE benefits to this, but there are some drawbacks in regard to how some things are done.
We can no longer say "Print a report with parent's names", because parents no longer "belong" to the student. Instead, since the connections between all people in the new SIS are Relationships, what we need to be thinking is "Print a report of every student and person whose Relationship is [type]". This is why we chose not to use Relationship Types like "Mother", Father", "Step-Mother", "Step-Father", "Grandmother", "Grandfather", etc, etc, etc. By doing that it would be absolutely impossible to get a list of "who do we call first"?
So, I made a report that asks for every "Student<-PrimaryGuardian->Person" relationship. If a student has more than one person with that type of relationship connector, you will get more than one line for that student. If a student has no person with that type of relationship, they will not appear on the report. This is why it's important every time you visit a student to glance at the bottom of their Summary Screen to the Household section and ensure you see at least a "Guardian, Primary" listed.
Now, here's where it gets tricky. We have kept the Relationship Types to a minimum, which will be helpful, but we still have about a dozen types. If we try to make a report that lists all relationships for all students, it's going to be huge left-to-right. If we make reports for each relationship type, a student may show up on the "Secondary Guardian" report if they have one, but if they don't they won't.
So in general we need to start thinking differently about these kind of lists and begin asking "Why are we doing this ... because we always have, or because we *need* it?" If the latter, we then need to ask the question, "What goal/purpose are we accomplishing with this, and is there now a better way to accomplish that goal?"
> I'd like to print class lists with student name, DOB, parents names &
> addresses, sorted by Grade/Teacher, but cannot find the report in Infinite
> Campus any more. Is it still available, & if so, where?
There is currently a report in:
AdHoc->DataExport->Secretary
called "Primary Guardian List" which does most of this
Here's something we really need to get our brains wrapped around, so take some time with this when you can have a quite moment. I'm also going to post this in the Moodle so any of us can return to it and ponder it at a later time.
Unlike the "old fashioned" flat record databases, doing a report like this is not as simple as just saying "print column G, H, and M". Other people in the student info system are no longer pieces of data describing a student. They are independent people all on their own. The new SIS reflects a student's relationships with other people in much the same way they exist in th real world ... as a *web* of connections, and not simply a straight line. There are HUGE benefits to this, but there are some drawbacks in regard to how some things are done.
We can no longer say "Print a report with parent's names", because parents no longer "belong" to the student. Instead, since the connections between all people in the new SIS are Relationships, what we need to be thinking is "Print a report of every student and person whose Relationship is [type]". This is why we chose not to use Relationship Types like "Mother", Father", "Step-Mother", "Step-Father", "Grandmother", "Grandfather", etc, etc, etc. By doing that it would be absolutely impossible to get a list of "who do we call first"?
So, I made a report that asks for every "Student<-PrimaryGuardian->Person" relationship. If a student has more than one person with that type of relationship connector, you will get more than one line for that student. If a student has no person with that type of relationship, they will not appear on the report. This is why it's important every time you visit a student to glance at the bottom of their Summary Screen to the Household section and ensure you see at least a "Guardian, Primary" listed.
Now, here's where it gets tricky. We have kept the Relationship Types to a minimum, which will be helpful, but we still have about a dozen types. If we try to make a report that lists all relationships for all students, it's going to be huge left-to-right. If we make reports for each relationship type, a student may show up on the "Secondary Guardian" report if they have one, but if they don't they won't.
So in general we need to start thinking differently about these kind of lists and begin asking "Why are we doing this ... because we always have, or because we *need* it?" If the latter, we then need to ask the question, "What goal/purpose are we accomplishing with this, and is there now a better way to accomplish that goal?"